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Benefits of Using a VA and Our Top 4 Uses for them!

When I first started off in the online world, I was working full-time at my day job as an Engineer. I would then come home each night to eat dinner and spend the rest of the night working away at my computer. My time was very limited to spend online so I had to make the most out of every minute. I quickly realized that the small tasks that were lower level were eating up my (very limited) time, and set out to find a solution to offloading some of those tasks away from me. I had used Upwork (Formerly ODesk) in the past with another job so I decided I wanted to find a VA on here that could help me.

If you haven’t read my post before on how I hire VA’s, you may want to take a look at that before setting out on this task.

This was a pivotal move in my online career that allowed me to free up my time to focus more on pushing businesses forward and doing the higher level tasks rather than holding the business back and pushing through the lower level activities on my own. This allowed me to work smarter, not so much harder. If anyone who is working online finds themselves doing a lot of repetitive tasks that could be offloaded with the use of a simple SOP to a VA, I highly recommend it.

I know a lot of people have had a hard time finding good VA’s and find that they are spending the same amount of time on hiring, training and handhold as they would to complete the task. But what they may not know, is once you find a good VA, the relationship gets easier, the ability to assign them more is fantastic and if you need to hire more down the road, that VA can train them. However, there are a few main points that will help you with being more successful when hiring a VA.

  1. Hire and fire fast – when hiring a VA, hire a few, give them a small task to see how quickly they do it and the quality in which they provide. Keep the top and fire the rest. Never hire just one VA and give them a big tedious task without measuring their ability on a smaller scale first. This will save you both time and costs. Here is an article I created in 2013 but has been update over the years on how to hire a VA.
  2. SOP/Training is key – Before even hiring anyone, ensure that you have an SOP or good training instructions for the VA to follow. This is like throwing them into the deep end without giving them instructions on how to swim. Most of the time a VA fails and it is preventable is due to inadequate training.

My Top 4 Uses for a VA That Saves Me Hundreds of Hours Each Year!

Data research

This is one thing I use VA’s for all the time. Wether its scoping out a niche I want to go into, gathering data off the internet and putting it into a Google sheet or any type of easy research, I highly recommend using a VA.

Publishing

While putting together content plans, I use VA’s all the time to help me with managing my blog posts across all my sites. Adding images, creating tags, dealing with formatting is all time that could easily be done by a VA and allows you to be more hands off. Yes you uploading one blog post here and there isn’t too big of an issue but if you are looking at uploading 5+ per month, save yourself some time and hire/train a VA to take this task off your hands.

Here is an SOP that we use when we hire new VA’s to upload content.

Sending Client Invoices

Another part of my business that I found I was spending time on was creating invoices for clients (my current billing system doesn’t automatically generate these). They often would take only a few minutes to do each but as more and more were needed, I desperately needed to find a way to offload them to someone else so I create a simple SOP on how to fill out the proper details. Now all I need to do is send him an email once an invoice is needed.

WordPress Support

As with many people who are in the online space, there is some aspect of web development or WordPress that you could use a little hand with. Whether it’s installing plugins and themes, site maintenance or troubleshooting, a VA that has some skills in this area is a definite bonus. With having so many sites, it’s hard to keep track of them all and ensure they are all running smoothly, so having a VA going in to check on each site is a great way to not lose out on

Conclusion

A VA can be a great fit for people who find themselves struggling for time by freeing up some of your workload to allow for some bigger important tasks to have your attention. If you use a VA I would love to hear more about what tasks you use them for. If you don’t use a VA, I would love to hear why.

If you have never used a VA I HIGHLY recommend starting the process of hiring fast and firing fast until you have only the best on your team!

About the Author Jon

I am a 33 year old husband, father of 3, engineer and a huge fan of developing systems to build useful and profitable websites. The reason I build online businesses is to provide financial independence for my family and yours AND so I can spend time outside skiing and biking with my family.
Jon Gillham, Online Entrepreneur

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1 comment
Andrew says June 27, 2018

Jon as always great article! I have been starting the process of hiring VAs fro a few of my sites to keep the content creation on a steady schedule. Once the portfolio grows beyond 5-10 sites it gets really hard to do all the work yourself.

I recently started using a neat tool I havent seen many people talk about called ManageWP. I believe it is owned by GoDaddy but it allows you to sync up WordPress sites and has tons of cool management features for all your sites in one dashboard. You can update all plugins across all sites with one click, schedule backups, run speed tests and even generate client reports if you are selling WP maintenance packages as a service! Check it out if you haven’t heard about it and let me know what you think.

Cheers,
Andrew

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